Theodore High School Band

Smoky Mountain Music Festival

Gatlinburg, TN


April 11 – 14, 2024


  • 3-night hotel accommodations in Gatlinburg
  • Roundtrip transportation from Theodore HS by deluxe motor coach
  • Continental breakfast each morning at the hotel
  • Participation in the Smoky Mountain Music Festival
  • Guided tour of the Smoky Mountain National Park with local guide
  • Dinner at Cici’s in downtown Gatlinburg
  • Dinner at Applewood Farmhouse Restaurant
  • Admissions to Dollywood Theme Park
  • Complete itinerary planning
  • Lanyards and draw-string backpacks for every traveler
  • Driver’s accommodations, gratuity, parking, and tolls

Note:  We may in our sole discretion substitute services such as hotels or goods of similar quality for any service or goods stated in the inclusions.

Hatfield-McCoy-Dinner-Gatlinburg TN


For this trip, we offer your choice of price based on accommodations.



Four to a Room $730 per person

Three to a Room

$760 per person

Two to a Room

$855 per person

*Price is based on a minimum of 50 paying travelers per bus
*Prices are subject to change and are based on availability at time of booking
*Suppliers may impose surcharges depending on the price of fuel, taxes etc.  Any additional charges imposed by vendors must be paid prior to travel.
*Once a rooming list is received from the group leader, every traveler will be billed based on his/her room occupancy.  If room occupancy is different from the requested occupancy, the price will be adjusted accordingly.  Any additional payment will be due within 7 days; over payments will be refunded.


In order to secure your reservation, payment is required as outlined below.





Due Date Amount
Oct 20, 2023 $175 per person 
Nov 20, 2023 $175 per person
Dec 20, 2023 $175 per person
Jan 20, 2024 $175 per person
Feb 20, 2024 Remaining Balance

*NOTE:  Registrations will not be processed without full initial deposit of $175 per person.

Please note:  Group trips are priced based on numbers.  Therefore, payments are neither refundable, nor transferrable unless the trip is cancelled by the group leader prior to any vendor penalties.  By moving forward with the registration process, you understand and are agreeing to the terms above regarding monies and you are accepting the terms of our full list of terms and conditions located at

Payments should be made with a valid credit or debit card.

Travelers can make any/all payments early; however, if you decide to purchase insurance, insurance must be purchased PRIOR to the trip being paid in full.


OPTIONAL TRAVEL PROTECTION INSURANCE:  Travel insurance is strongly encouraged.
Be advised, insurance premiums are not refundable even if the trip is cancelled by the group leader as per travel insured rules.  Carefully read the Travel Insured Coverage prior to purchasing the policy.
We offer Travel Insured International’s Student Travel Protection Plan including CFAR (Cancel for any Reason) if purchased within 14 days of initial deposit date.


    1. Click here for the Travel Insured Student Travel Protection information.
      Insurance premiums are determined by the trip’s total per person cost:
      $501-1,000         $69 per person
      **The above premium price INLCUDE the CFAR option. If you do not purchase CFAR premium price will be lower.
      NOTE:  In order to be covered under CFAR, insurance MUST be purchased within 14 days of the initial trip deposit.
      ***Also to be covered for Pre-Existing conditions Clause you must purchase within 14 days of initial trip deposit.
    2. Click here to purchase optional Travel Insured Student Travel Protection, click the link below AFTER you complete the registration form and submit your initial payment.
      Please note the trip cost; you will need it in order to fill out the insurance form.
    3. Once you have purchased the Travel Insured policy, Travel Insured will email and Student Tours a copy of the insurance policy.  We will add it to your reservation and send an invoice showing you are covered under the Travel Insured Insurance plan.

Please go to the webpage to purchase this if desired. Insurance must be purchased within 14 DAYS OF INITIAL DEPOSIT to be covered for the CFAR (Cancel For Any Reason option -CLICK BOX ON APPLICATION, 75% refunded) or Pre-Existing Conditions 100%). Once you have completed the insurance form and paid Travel Insured for the insurance, Travel Insured will emailed you and Student Tours a copy of the insurance policy. When we receive the policy, Student Tours will add it to your reservation and send you an invoice showing you are covered under Travel Insured Insurance. Travel Protection Information link is on our trips webpage. NOTE: ****Premiums are nonrefundable once paid per Insurance company.


COVID-19 Traveler Resources

CDC: Consideration for Travelers – Coronavirus in the U.S.

State Department: Dept of State COVID-19 Traveler Resources)

State Department: Dept of State Travel Advisories

By moving forward with the registration, I am agreeing to all terms and conditions

On the REGISTRATION FORM, contact information must be the PARENT’S EMAIL AND CELL NUMBER, NOT the students.